The SHUB Issue #4, Fall 2017

Student Hub Issue 4

UPDATES: For most recent updates, please scroll to the bottom of the page.

First and foremost, WELCOME BACK! It was so nice seeing the halls filled with students and faculty again. Hopefully your first day of classes have gone well so far.

You may have noticed the ASK US booths that were setup in the main foyer and at the KTTC entrance. We hope if you had a chance to stop by, you had all of your questions answered. We will be there till Thursday to answer any more questions you may have. If you can’t make it to us, feel free to send us an email with your questions.


TheSHUB and ASKUS webpages will also be kept up to date with new information as it comes in, so be sure to check them out regularly. You can also follow TheSHUB on twitter to get updates when there is new information available.

So polls have become a popular thing on TheSHUB. For this weeks poll question, we want to know how your first day back went. Also feel free to leave your experience down in the comment section below.

You will notice this issue looks a little different. We took out the different sections because this issue is going to be all things Strike related. Below is all the information we have thus far. Keep checking back for updates.


Finishing the Fall Semester

  1. Students at the Sutherland, Frost, Haliburton, and Cobourg Campuses have not lost their semester.
  2. In your first class of each course that you are taking, your teacher will:
    • Provide a new course outline with completion plans and ways you will achieve the learning outcomes.
    • Provide revised assignment and test dates.
    • Provide you with a plan to complete required hours, apprenticeships, co-op and placements (if applicable to your course/program).
    • For students who require the Non-Violent Crisis Intervention (NVCI) course, this will be offered again and students will be re-enrolled in priority sequence. Contact CON-ED if you have questions about where you are on the list and the course date(s) being offered.
  3. Classes will run until Friday, December 22nd (full day)
  4. Fall semester classes will resume Tuesday, January 2nd and run up to and include Monday, January 8th.
  5. Students who are considering withdrawing from their program, after they review the revisions to their program completion with their faculty, can ask for a 2017 Strike-Related Withdrawal Form. The Registrar’s Office will review with you all of the implications pertaining to your withdrawal (and OSAP if applicable).  Students have up to two weeks from November 21st (December 5, 2017) to receive a full tuition refund. The refund does not include ancillary fees.

Winter Semester

  1. The winter semester fee deadline has been extended to December 15, 2017
  2. The winter semester will begin on Monday, January 15th, 2018
  3. Independent Reading Week is rescheduled to the week of March 5 – 9th, 2018
  4. The winter semester will end on Friday, April 27th, 2018



Student that have made travel arrangements prior to Wednesday November, 1st, that cannot be changed, we will work with you to provide academic accommodations for this absence. Please be advised, you may be required to show documentation.

Financial Aid

For information about OSAP, Financial Aid, or the Hardship Fund please visit the Registrar’s Office.


Students who decide to withdraw from their program will receive a full refund for their tuition. Please note:

  • The refund does not include ancillary fees.
  • There are implications for students who receive financial assistance including OSAP—the Registrar’s Office can provide details on those implications.
  • A withdrawal will show on your official transcript as a “W”.

If considering a withdrawal, please consider what’s next for you.  If you plan to reapply to the same or a different program, please keep in mind that you will need to pay application fees again and there is no guarantee that you will be accepted into the program.

Ultimately, this is your decision, and a big one at that. We recommend that you become aware of all the implications before making your decision final.  The Withdrawal deadline is December 5, 2017.  Strike-Related Withdrawal Forms are available in the Registrar’s Office.  The Registrar’s Office staff can help you complete the form.

Student Hardship Fund

Full-time domestic and international students will be eligible to receive up to $500 for incremental unexpected costs they incurred, such as additional child care fees, rebooked train or bus tickets or January rent. Any strike-related support will not count against a student’s OSAP assessment.

Once Fleming College has provided direction on applying for the funds, we will provide information here and on our ASK US site, on how students can apply for the Hardship Fund. We are expected to have more information by the end of this week.


Students who applied for a scholarship or bursary in September, an e-mail will be sent to you in December regarding the status of the bursary you applied for.

Students entering the Winter semester can apply for scholarships and bursaries when the application process opens on January 8, 2018.  Please visit the website for more information.


Students who withdrawal and would like a refund on their parking, can present their withdrawal form to the Information Booth.
No refunds are available for monthly or semester parking passes.

For information, please visit the Information Desk or e-mail


If you have paid for a locker to the end of the semester, you will have access to your locker until January 8 at no cost.

Students who withdraw from their program and already paid for a locker next semester will receive a refund. Please contact the information desk to request for information.


Residence dates extended
Students living in our Fleming (Sutherland or Frost) college residences can stay until Dec. 23 (2:00 PM check out) and move back on Jan 1, 2018 (after 1:00 PM) at no additional cost.

If you are a Residence student who is withdrawing from the College, please contact the Residence Office to discuss your refund options for Residence and Meal Plans. You can also check your email account for more details.

Off-Campus Arrangements (after December 15)
Our housing team is working on several off-campus arrangements including options at Severn Court in Peterborough and local hotels and other accommodations in Peterborough and Lindsay for those students who may not be able to stay in their current rental after December 15th. Contact Kelsey Doherty for more details on these accommodation options.

If you require financial assistance, please contact the Registrar’s Office and ask about the Student Strike Relief Fund that may be available.

Kelsey Doherty, Residence Life and Off-Campus Housing Coordinator | Sutherland Residence 1132 | ext. 1125

Sutherland Residence:
Frost Residence:

Supports Available

We understand that there may be some added stress coming back. There are additional supports available to help you if needed. Some of the additional supports are:

  • Tutoring services (at no additional charge).
    • For more information about Tutoring or interested in booking an appointment, visit the Tutoring Webpage
  • Study Skills and Learning Strategy tips
    • The fantastic folks from the Learning Strategy Team have dedicated a whole website around learning skills and study strategies. Hereès a sneak peak tip
      • Create a Master Plan for the rest of semester. List due dates of tests, assignments, projects, etc. for each course.
    • A term planner template and more tips can be found HERE
    • For more information, please contact:
      Sutherland Campus:
      Angie Premate | | Room C1 203.2 |Ext. 1607
      Frost Campus: 
      Kathleen Conway | |Room 225 |Ext. 3280
  • Library
    Starting Nov 20th, up to Dec 22nd, the Library’s hours will be:

    • Sutherland Campus
      •  Monday – Thursday 7:30am – 8pm
      •  Friday 7:30 am – 5pm
      •  Saturday & Sunday: 12 pm – 6 pm
    • Frost Campus:
      •  Monday – Thursday: 7:30am – 8:00pm
      •  Friday: 7:30am – 4:30pm
      •  Saturday – Sunday: 12:00pm – 4:00pmFor a complete list of questions about overdue books, loans, workshops and much more, please click here.
  • Counselling
    • Sutherland Campus – Room C2100
      Frost Campus – Room 254
      Cobourg & Haliburton Campus – Go to the main office to make an appointment
    • Booking Appointments
      •  Personal Counselling appointments will be scheduled as Walk-in appointments.
      •  Every effort is made to schedule you an appointment time the same day, but you may be asked to return to the next day if all of the appointments are booked.
      •  If a student requires Accessibility Counselling around accommodations related to functional limitations, please ensure they provide Counselling Services with documentation—an appointment will be booked with the documents are received.
      •  Appointments are free of charge.
      •  Ontario’s Postsecondary Student Helpline:
      Good2Talk: 1-866-925-5454 or good2talk.caConfidentiality
      Any information shared in a counselling session, including access to the services, is strictly confidently.Urgent Crisis Support
      In the event of a CRISIS or for after-hours support, please contact any of the following:

      • For life threatening emergency, please call 911
      • Campus Security Emergency: ext. 4444
      • Good2Talk: Ontario’s Postsecondary Student Helpline 1-866-925-5454 or
      • Four County Crisis Response Program: 705-745-6484 or 1-866-995-9933
      • Kawartha Sexual Assault Centre: 705-741-0260 or 1-866-298-7778
      • Or visit your nearest hospital emergency department.

  • Accessible Education Services (Testing Centre)If you require Accessibility Counselling around accommodations related to functional limitations or if you had an IEP in high school, please bring your documentation (for example, IEP, OSAP Disability Verification Form, Letter from Medical Professional, Psychological or Psychoeducational Assessment report) to Counselling Services. If you don’t have documentation or cannot easily access it, you can still meet with an Accessibility Counsellor.Sutherland Contact:
    Kristi McKay| |Room C2102.9|705-749-5520 ext. 1317
    Frost Contact:
    Kathleen Conway||Room 225|705 749-5520 ext. 3280Online information:    OR



Student Strike Relief Fund

The Student Strike Relief fund was established to support full-time learners who have incurred – or may incur – unexpected, incremental/additional expenses due to strike related reasons. Students currently registered in a fall 2017 program and who have incurred unexpected costs as a result of the strike, may apply for funding support up to a maximum of $500 starting Wednesday November 29, 2017.

All full-time domestic and international students currently enrolled in the fall 2017 term are eligible to apply.  Students who withdraw from the fall are not eligible to apply/receive funding.

At Fleming, the on-line application will be accessible through your myCampus portal and navigating to your Student Centre.  Inside your Student Centre, select the Student Strike Relief Fund link under Student Self Service Options. The application will be available starting Wednesday, November 29, 2017.  The application will remain open until the end of the winter term (April 27, 2018.)

All applications require that detailed payment receipts or related supporting documentation are provided to complete the application for review and funding consideration.  Your documentation can be attached / uploaded electronically within the application.

What costs are eligible?

  • Incremental travel costs (costs of rescheduling plane, train, or bus tickets)
  • Incremental livings costs including food and housing
  • Incremental child care expenses
  • Other incremental expenses based on individual needs or circumstances.

Applicants will be notified of the refund decision within 10 business days of submission.  Approved applications will receive a cheque within 3 to 5 days of the decision.  Cheques will be sent via direct mail to the home address that we have on file.

The Student Strike Relief Fund allows for a maximum of $500.  However, if your additional expenses exceed the $500 limit,  the Financial Aid Office will review what other options are available to you.  Inquiries can be directed to

An appeals process will apply to this fund, which will be developed with participation from local student associations.

Inquiries related to the Student Strike Relief Fund can be direct to


All students are encouraged to come back to class and learn about the semester completion plans put in place for their program. With the adjustments made, extension of the semester and student supports put in place, students will have the opportunity to complete the semester.

The  Ministry has confirmed students can withdraw and get a full refund of the tuition portion of their fees if their withdrawal is strike-related.

  • Full-time and part-time students withdrawing from all courses are eligible; partial tuition fee refunds will not be granted.
  • The tuition refund also applies to both full-time and part-time apprentices. Apprentices can apply for a full refund of classroom fees if they are unable to complete their in-school training for reasons related to the strike.
  • For students who withdraw, some ancillary  fees will also be refunded.
  • Some programs have program-related fees that vary by program. Refund decisions on these fees will be at the program level and will be based on whether students have already received the benefit of the fees ie) a consumable item.
  • Students must withdraw in writing by submitting a signed withdrawal form  by Dec. 5  to the Office of the Registrar, explaining the strike reason for their withdrawal.
  • A withdrawal will show on your official transcript as a “W”.
  • Refunds for OSAP recipients will be sent to the National Student Loan Service Centre (NSLSC) for credit against their outstanding loan balance (if applicable). All other refunds will be issued in the manner in which the funds were received with the exception of debit payment which will be refunded by cheque.
  • Students who withdraw may be eligible for a refund in meal plans and parking, if applicable.
  • Students who have a Student Health Plan will not receive a refund but will be able to use the services up until August, 31, 2018.

Please visit the Registrar’s Office for help and information.

Restarting a Program

Some students have indicated an interest in restarting their program in January 2018 or September 2018. If you are interested in pursuing this option, please visit the Office of the Registrar. Pending seat and program availability we will do our best to accommodate this request.